We’ve been very busy improving Float over the last couple of months – but we haven’t been as good at explaining how it works, and how to get started. So I want to correct that now with a quick overview of some of the basics of Float to help you get started.
Budgets and Targets
Budgets are the core of Float. When you first set up Float it asks you to set budgets for your FreeAgent categories. A budget is basically a monthly amount that you are saying you would like to spend in that category.
Targets are like budgets but for income – they help you say “I should be aiming to bring in £10,000 per month” and see how you are doing against that target for current and future months.
Ideally you want to spend less than your budgets, but make more than your targets.
Every time you update Float, any new invoices, bills or bank transactions are imported into the correct category so you can see how you are doing.
By clicking on any month header in your cashflow table, you can see how your budgets are doing for that month, and by clicking on any individual budget you can get an even more detailed breakdown, like so:
Here you can see that my sales target is looking pretty good (I have made £4829 of my £5000 target already. You can also see that my “Salary and Bonuses” budget is only half full because only one of two employees have been paid so far this month.
Editing budgets is easy, just pick a month, open the details bubble like I have done above, and hit the grey “edit” button. Your changes will be reflected immediately on the table.
Projections and Projects
Float pulls in all your invoices from FreeAgent to keep your cash flow up to date, but what about the work that is coming up in the future, but that you haven’t started working on or invoiced yet? This is where projections come in.
You can create projections for any income or expenditure that may happen in the future, to see how it affects your forecast using the “add a projection +” button above the cashflow table.
To see how this works, let’s look at the sales “Pipeline” screen. Here is my sales pipeline right now:
The pipeline graph shows four stages:
- Your sales target: gray
- Your projections (i.e. potential income): light green
- Your invoices (from FreeAgent): medium green
- Your paid income: dark green
Looking at my pipeline above, we can see that I have plenty of invoices lined up for April, and have almost hit my target – but May is looking a little empty.
But I know that I am expecting to receive some income in May and June from invoices I haven’t sent yet. Using the “add a projection” button, I have added to projections as shown below. And now we can see how the future looks a little better. I can also click on any of the invoices that I have sent and change their “expected payment date” if I think a client will pay late to see how that affects my cashflow.
I could also add a project to group these two new projections together as they are part of the same project, but I’ll leave that to you to experiment with!
Why not log in and try it out: https://go.floatapp.com