Step 3: Group Your Office Costs Into a Single Row

When Float imported your data we pulled across your full chart of accounts, line by line and row by row. Let’s simplify your view.

If, like many businesses, you’ve got fairly predictable outgoings for “Office Costs” then you can group multiple accounting categories within this group. A group is defined in Float as a single expandable row and it helps to keep your cash flow table from looking too cluttered.

This Task Should Take Less Than 5 Minutes

  • Log-in to Float
  • Click on the tab at the top of the page called “Category Manager”
  • Click on “Create Group”
  • Choose a name for your group, i.e. “Office Costs”
  • Choose whether it is “Cash Out” or “Cash In”
  • Click “Add Group”
  • Now scroll down the page
  • Choose the accounting categories you would like to add to your new group
  • Select one, i.e. “Light, Power, Heating”.
  • Click the “No Group” dropdown
  • From there, select your new group, i.e. “Office Costs”
  • Now return to your Cashflow tab
  • Scroll down to your Cash Table
  • You will see a row called “Office Costs” which will expand when you click on it – the high-level budget view of this group will be made up of all of the budget categories added to the group. If it hasn’t come through, try refreshing your page.

We’ve designed Float to help tell you exactly how much cash your business will have over the coming days, weeks, and months in a way that cuts out the noise. By grouping your outgoings in this way, you can get a very quick, top-level overview of your incomings and outgoings – whilst still allowing you to have the ability to drill deeper when you want to.

Please Note

Initially, Float will pull through any category from your accounting software that has any reconciled transaction against it in the past three months. However, if you want to start forecasting against any new category you can pull them through and add them to your chart of accounts. Please see here for further information about how to add a category to Float.

If you want to see a category in Float that does not appear in your chart of accounts, you will first have to create a new category in your accounting platform and it will appear in Float after the next import.

 

 

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Ewan McCowen

I'm a marketing professional and Babson alum who loves all things business. When not in the office you might find me somewhere in the Scottish Highlands, fishing or wild camping.